@harry it sounds like you are expressing your preference about the kind of meeting you would like to have. That will be useful input for next year.
A good example of the work of the facilitators - which is what I think this thread is about - is to be involved in helping decide what is the most appropriate way to accomplish the task.
For example, it depends whether the purpose of the meeting is to work out what savings/opportunities there are and create an operational plan to achieve that. Or if the purpose is more creative - to come up with new ideas, things that have not been tried before (not business as usual). Or simply to get to know each other, build relationships, enable future working and collaboration.
Or perhaps the aim is a combination of all three. The facilitators art is to be sensitive to these different needs, and facilitate the process whatever that might be.
It is clearly a different approach if the task is operational, or if it is creative, or purely about developing relationships. And often these needs are unclear, uncertain (as Kayleigh mentioned), or change as a session develops.
It is also rare in my experience for everyone involved in any event to share the same aims - so that also needs to be carefully negotiated to avoid the people with the loudest voices having most sway over how things play out.
Having the confidence to cope and adapt under those circumstances requires, in my view, considerable personal work and great group awareness. And an extensive knowledge of tools and techniques. That is what is involved in learning to facilitate.