Minute books - what do you use?


#1

So Maltese legislation (where VME Co-op is being incorporated) is very clear that minutes of all general meetings shall be entered in the “minute book”.

What do tech co-ops use? The idea of a word document, or worse, hand written document gives me shivers.

Does anyone use Loomio for this (can it even be used as a minute book?)


What "stack" of business/ comms/ collaboration tools are you using?
#2

I think Enspiral Foundation in New Zealand in effect has its general meetings on Loomio (i.e. that is where they vote on formal proposals to the meeting, even if meeting in person).

I’m not sure if they also write separate minutes and publish them somewhere too.

One pattern I’ve seen a few times if for people to collaboratively write minutes in real-time using EtherPad or similar (maybe NextCloud Collabora Online or GoogleDocs) and then publishing a final edited version on a wiki or git repository (could just be a NextCloud doc in a NextCloud folder too I guess).


#3

One pattern I’ve seen a few times if for people to collaboratively write minutes in real-time using EtherPad or similar (maybe NextCloud Collabora Online or GoogleDocs) and then publishing a final edited version on a wiki or git repository (could just be a NextCloud doc in a NextCloud folder too I guess).

Exactly how we do it. Etherpad as the meeting is happening and then into the MediaWiki. Both run on our Sandstorm server.


#4

Just out of interest, is that a Sandstorm server you run yourselves, or do you just use the hosted service?


#5

Just out of interest, is that a Sandstorm server you run yourselves, or do you just use the hosted service?

Yep one we run ourselves. It’s a breeze. The hard bit is understanding the way Sandstorm handles permissions which is very security focused. It would take a bit of training for non-techies to grasp IMO as the URLs are kind of ephemeral (they change) and you have to use the internal sharing function which is not that intuitive. Great project though.